Meeting Rooms

Library Meeting Room
General Information

The Library has six different meeting rooms available for rent (see photos below). For information and reservations, please call Administration at 248-869-7204, Monday-Friday 10am-5pm, or email administration@novilibrary.org
 
To make a reservation, a completed, signed application must be submitted and approved. Download the application here.
 
Reservations for meeting rooms will be accepted up to two months in advance. Payment is due in full within two business days of application approval to confirm reservation. Room reservations are non-refundable. View the full Meeting Room Policy here.
 
The Library also offers 9 free study rooms which seat 2-6 guests and are available on a first come first served basis.

Cancellation Guidelines (as of December 12, 2022):

  1. If a renter needs to cancel their reservation, they should inform the Library as early in advance as possible. Except in cases of emergency, please give at least 24-hour advance notice of any cancellations. For last-minute cancellations, please call 248-349-0720 and ask to speak with a Manager.
  2. Rentals can be rescheduled, but must take place within 60 days of the original rental date. Funds will be held from the original date and applied to the rescheduled date. If the rental is not rescheduled within 60 days, the funds will no longer be available to use.
  3.  Failure to notify the Library of a cancellation prior to the rental start time will constitute a "no show", which cannot be rescheduled. Only in emergency cases may this be waived.  

Hours, Capacities, & Fees

Meeting Rooms are available for rent during normal business hours: Monday-Thursday 10am-9pm, Friday-Saturday 10am-6pm, and Sunday 12-6pm*.

*Novi Public Library will be closed on Sundays from June 18 through September 3, 2023. Click here to read more

Room Max Capacity
(chairs only)
Capacity
(table & Chairs)
Max.# of Tables Resident Fee Non-Resident
Fee
Whole 
Meeting 
Room
162 35 - 140* 18 $60/hr $90/hr
West
Meeting 
Room
90 30 - 70* 10 $40/hr $60/hr
East 
Meeting 
Room
72 25 - 45* 8 $30/hr $50/hr
Youth 
Activity
Room
N/A 36 6 $25/hr $45/hr
Board
Room
N/A 20 1 $20/hr $40/hr
2nd Floor
Meeting
Room
N/A 10 1 $15/hr $35/hr

  *Capacities will vary greatly depending on  set-up arrangements selected by renter.  
 

Some spaces can be rented outside Library business hours with prior approval and for an additional fee:
Room (Before/After Hours) Resident Fee Non-Resident Fee
Whole Meeting Room $85/hr $130/hr
West Meeting Room $55/hr $85/hr
East Meeting Room $45/hr $75/hr
Outdoor Patio** $100/hr $150/hr
**Patio capacity is 200. Must also rent Whole Meeting Room in case of inclement weather.
 

Equipment Rental

Item Rental Fee
LCD Projector (or TV monitor in Youth Activity Room) $20
Stage Panels (4'x8', up to four available) $20 each
Extension Cord No fee
Microphone (handheld/lapel) No fee
Screen No fee
Tables (2.5'x6', see number available in chart above) No fee
Presentation Remote No fee
Laptop No fee
White Board (with markers) No fee
DVD/Blu Ray Player No fee
Podium No fee


Catering

The Novi Library's Café provides fantastic catering services including breakfast, lunch, buffets, hors d'oeuvres, snack/dessert bars, and beverages. Please click here to view the Chartwell's catering menu and ordering information.
 
Renters are also able to bring in their own food or use an outside catering company.

Downloads

pdf icon Meeting Room Application
pdf icon Meeting Room Policy
pdf icon Meeting Room Brochure
pdf icon Meeting Room Flyer
pdf icon AV connections
pdf icon Alcohol Policy

Photos

Click to enlarge the photos below.