Meeting Rooms

To make a reservation request online:

• Click here and filter by room or by date to see what is available. Select your desired date, time and room.
  • Please keep in mind that you will only have access to the room during your selected time. If you need additional time for set-up/clean-up, that must be included in your rental time.
• Complete the reservation request form with as much detail as possible.
  • Please double check all your information before you submit the request.
• At this point your reservation status will be PENDING. Staff will monitor requests and, in most cases, will respond within 1-2 business days.
  • If your reservation request is accepted, you will be notified by email, including a payment link so you can pay by credit card online. At this point, your reservation status will be PAYMENT PENDING.
    • Payment is due within 2 business days of receiving this notification. If payment is not received, your reservation will be CANCELLED.
    • If you need to pay by cash or check, please contact Library Administration at 248-869-7204 or administration@novilibrary.org to coordinate.
  • If your reservation request is DECLINED, you will be notified by email and given a reason why the request could not be accepted. You may submit a new request if applicable.
• Once the rental fee is paid, your reservation status will be changed to APPROVED. If you need to make any changes to your reservation, you must contact Library Administration at 248-869-7204 or administration@novilibrary.org.
• For the East, West and Whole Meeting Rooms, you must make your reservation as least 1 week in advance.
• For the 2nd Floor Meeting Room, Board Room and Youth Activity Room, you must make your reservation at least 48 hours in advance.
• For last-minute reservations, visit the Library or call 248-349-0720 and ask to speak with Library Administration or a Manager.

Online reservations will NOT be available in the following situations. Please complete a Meeting Room Application and email it to administration@novilibrary.org to complete these reservations:

• You want to book multiple dates/times at once. (You CAN fill out the online reservation request form for each reservation separately and pay for each reservation separately if you prefer.)
• You want to reserve a meeting room outside of normal Library business hours.
• You are a Novi HOA who is interested in having your annual meeting at the Library and want to coordinate a manager presentation to have your rental fee waived.

Make a Reservation Request

• Room reservations are non-refundable.
• To cancel your reservation, you must contact Library Administration at 248-869-7204 or administration@novilibrary.org. Except in cases of emergency, you must give at least 24-hour advance notice of any cancellations.
• For last-minute cancellations, please call 248-349-0720 and ask to speak with a Manager.
• Rentals can be rescheduled but must take place within 60 days of the original rental date. Funds will be held from the original date and applied to the rescheduled date. If the rental is not rescheduled within 60 days, the funds will no longer be available to use.
• Failure to notify the Library of a cancellation prior to the rental start time will constitute a "no show", which cannot be rescheduled.
• The Library may cancel any meeting room reservation and the fees will be refunded.

Meeting rooms may be rented during regular Library business hours, but must end at least 30 minutes before the Library’s closing time. Generally, the following times may be available for rentals:

Monday – Thursday 10:00am – 8:30pm
Friday – Saturday 10:00am – 5:30pm
Sunday 12:00pm – 5:30pm

Reservations must be made in half-hour increments. The fee for a half-hour will be pro-rated based on the pricing below.

 *Capacities will vary greatly depending on the set-up arrangement selected by the renter. See available arrangements in the 'Room Set-Ups' tab below.

Some spaces can be rented outside Library business hours with prior approval and for an additional fee:

** Patio capacity is 162. Must also rent Whole Meeting Room to ensure a back-up option is available in case of inclement weather.

• Equipment requests must be included with your reservation request.
• Any equipment requested will be set up by Library staff prior to rental time.
• If a renter is planning to bring their own equipment, we strongly recommend setting up a time to test the equipment in the selected meeting room to ensure it works properly prior to their rental. The Novi Public Library is a PC-friendly environment and may not be able to accommodate the use of Apple products with the available projection system. Information Technology staff are not always onsite to help troubleshoot issues.

Rooms are only available to renters during their specified rental time. Reservation requests must include adequate time for the renter’s own set-up and clean-up. No early admittance will be allowed.

Available Set-Up Arrangements

• The Library has five standard set-up arrangements available to choose from for the East, West and Whole Meeting Rooms (click links below to view). Only minimal changes will be allowed to these standard set-ups (i.e. reducing the number of tables/chairs used, using tables for check-in/refreshments rather than seating) and these instructions must be given at the time of application.
  • Whole Meeting Room
  • West Meeting Room
  • East Meeting Room
• If renters wish to create a custom set-up outside of the five standard set-up arrangements, they must work with Library staff to create a detailed diagram. This diagram must be finalized and approved by Library staff at least 48 hours prior to the rental. A $20 fee will be charged for all custom set-ups.
• The 2nd Floor Meeting Room, Board Room and Youth Activity Room come in one standard arrangement and cannot be changed (click links below to view).
  • 2nd Floor Meeting Room
  • Board Room
  • Youth Activity Room

Changes to Set-Up Arrangements/Room

• All set-ups will be performed by Library staff in accordance with the arrangement chosen by the renter, including any instructions given at the time of application approval. If the renter wishes to change their previously agreed upon set-up arrangement, all changes must be approved by Library staff at least 48 hours in advance of the rental. If Library staff is asked to change the set-up arrangement with less than 48-hour notice, including upon renter arrival, a $20 fee will be charged. Renters must not move tables and/or equipment themselves.
• If the renter wishes to change their previously agreed upon meeting room, all changes are dependent on availability and must be approved by Library staff at least 48 hours in advance of the rental. The renter will be charged the additional cost difference for the room upgrade. If Library staff is asked to change the meeting room with less than 48-hour notice, including upon renter arrival, a $20 fee will be charged.

General Policies

• Furniture is not allowed to be brought in by renters.
• The Library will not supply any storage space. Renters cannot drop off items at the Library ahead of their rental time and they must remove all personal items from the meeting room at the conclusion of their rental.
• Banners, literature, photographs or signage may not be placed anywhere outside of the meeting room or in a window or display that is facing the outside of the building.
• Do not affix or adhere anything to doors, walls, ceilings or light fixtures. Decorations must remain at least one (1) foot below light fixtures.
• Renters are responsible for leaving the meeting room space in the condition (including furniture arrangements) in which they found it.
• Waste and recycling should be placed in the proper receptacles. If additional bags or receptacles are needed, please ask Library staff.
• Renters are responsible for any and all damage caused by meeting attendees or others associated with the meeting. A minimum fee of $100 will be assessed to cover the cost of any damages, necessary repairs or cleaning. The Library reserves the right to deny use or access to any renter that has violated this Policy.

The Library Café provides fantastic catering services including breakfast, lunch, buffets, hors d'oeuvres, snack/dessert bars and beverages. Please click here to view their catering menu and ordering information.

Renters are also able to bring in their own food or use an outside catering company in accordance with the Library’s Food & Beverage Policy:

• Food and beverages must be contained within the meeting rooms.
• Staff will not accept food items from delivery sources. The Library is not responsible for food items that have been delivered but not accepted by a renter and left unattended on Library property.
• No alcohol may be consumed at the Library or in its meeting rooms during regular business hours. Alcoholic beverages may be allowed at after-hours rentals with the proper license acquired ahead of time through the City of Novi. See the Alcohol Allowance Policy and Application for more information.
• Lighters, candles, matches, Sternos and other flame-producing devices are not allowed and cannot be used inside the Library. Renters may bring electric slow cookers or hot plates to keep food warm.

Meeting Room Application
Meeting Room Policy
Meeting Room Brochure
Meeting Room Flyer
AV connections
Alcohol Policy

The Library also offers 10 free study rooms located throughout the building. These rooms seat 2-6 guests and are available on a first-come, first-served basis. They can be used for as long as you like and do not require a library card.

These rooms are intended for group study or virtual meetings. If you just need a quiet place to work, please consider using our Quiet Study Room on the 2nd Floor.

For questions, please call Library Administration at 248-869-7204, Monday-Friday 10am-5pm, or email administration@novilibrary.org. You may also submit a question here.